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Maintenance policy is an element of building maintenance management that deals with organisation policy, planning and procedures, and delineates how maintenance units in an organisation will manage specific building components, auxiliary facilities and services. Given this contextual setting, this study investigates whether organisational maintenance policies (OMPs) utilised in developed countries are relevant in developing countries – using Nigeria as a case study exemplar.

An empirical research design (using deductive reasoning) was implemented for this research. Specifically, a Delphi study conducted revealed 23 elements that impact OMP development in Nigeria.

Of these twenty elements, six had a very high impact on maintenance management (VHI: 9.00–10.00), nine variables had a high impact (HI: 7.00–8.99) and eight other variables scored a medium impact (MI: 5.00–6.99). Emergent findings reveal that the elements of organisational maintenance policy that engender effective building maintenance management include preparation of safety procedure, optimisation of the maintenance policy, optimisation of the maintenance action plan, well-defined priority system, risk factor establishment, suitable maintenance procedures and a clearly delineated process.

The study findings will guide policymakers in identifying the main elements required in maintenance policies development towards making national public asset preservation and economic gains. Also, the content of the future educational curriculum on maintenance management study will be more receptive to the body of knowledge and the built environment industry.

Cumulatively, the research presented illustrates that these elements replicate those adopted in other countries and that effective maintenance management of public buildings is assured when these elements are integral to the development of an OMP.

A maintenance budget is an element of maintenance management (MM) that deals with financial planning for maintenance operations and execution within a maintenance organisation. Developed countries have standardised MM structures which guides maintenance activities. This, however, cannot be said of developing countries, as there are few or no MM standards adopted. Given this contextual setting, the study aims to validate the relevance of maintenance budget (MB) elements utilised in developed countries for developing countries – using Nigeria as a case study exemplar. Also, the study further examines the effectiveness of the validated maintenance budget elements.

The research adopts qualitative techniques and employs the Delphi survey to collect and analyse primary data from an operational perception through structured questionnaires to solicit views from panellists on the subject being assessed. A relative importance index (RII) was used in measuring consensus for the Delphi study outcomes, while a Cronbach Alpha test was carried out on all the MB elements to determine their level of reliability.

The key finding from the study reveals that of the 21 elements that influence the implementation of MB, 10 elements have a very high influence on the MM of buildings (VHI: 9.00–10.00), 5 elements had a high influence (HI: 7.00–8.99) and 6 other elements scored medium impact (MI: 5.00–6.99). The elements of MB that recorded very high influence on prompt MM effectiveness include MB implementation, corruption-free maintenance process, reduction in maintenance expenditure, maintenance financial plan, cost implication of maintained asset, cash flow indexing, prioritisation of maintenance financing, maintenance funding, incorporation of financial indicators and audit of operational maintenance cost.

On a practical note, these elements will guide the built environment professionals in organising maintenance activities to best use limited resources.

Cumulatively, the research presented shows that these elements are similar to those of other countries. Effective MM of buildings is assured when these elements are integral to developing a MB.