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While distribution channels of theses and dissertations have changed significantly in the digital age, they are generally still considered grey literature. This paper aims to argue the applicability of the concept of grey to electronic theses and dissertations (ETDs).

The paper is presented as a debate between two contradictory opinions on the application of the grey literature concept to ETDs.

The paper provides a definition of grey literature and then discusses its application to electronic dissertations and theses. In particular, it assesses the aspects of acquisition, quality, access and preservation. Some arguments highlight the “grey nature” of ETDs, such as the limited access via institutional and other repositories. Other arguments (e.g. the development of ETD infrastructures and the quality of ETDs) question this grey approach to ETDs. The paper concludes that “greyness” remains a challenge for ETDs, a problem waiting for solution on the way to open science through the application of the FAIR (findability, accessibility, interoperability reusability) principles.

Library and information science (LIS) professionals and scientists should be careful about using the concept of grey literature. The debate will help academic librarians and LIS researchers to better understand the nature of grey literature and its coverage, here in the field of ETDs.

Some definitions from the print age may not be applicable to the digital age. The contradictory character of the debate helps clarify the similitudes and differences of grey literature and ETDs and highlights the challenge of ETDs, in particular, their accessibility and findability.

The purpose of this paper is to provide empirical insight into the use of the term and concept of grey literature in recent scientific papers.

The author conducted a scientometric analysis with Scopus data on 1,606 papers mentioning grey (or gray) literature published in 2018. Additionally, the author analysed the evolution between 1999 and 2018, and performed a content analysis on a random subsample of 70 papers in open access.

The percentage of papers that mention grey literature is low (0.05%) but steadily rising. They are from over 100 countries and a long tail of institutions, covering, namely, medical and health sciences and related topics. The dominant document type is systematic reviews, defining grey literature generally thought of as “unpublished”, “not peer reviewed” and “not in databases” and meaning, most of the time, all kinds of reports and conference papers. A large variety of sources and options on how to retrieve grey literature is mentioned, including Google and Google Scholar, specialised digital libraries, relevant websites, handsearching in bibliographic references and contact with experts in the field.

The study is limited to papers indexed in the Scopus database, mainly journals, written in English, with a bias in favour of medical and life sciences.

There is no recent study on the real usage of the term of grey literature in a large sample of academic papers.

Many Higher Education Institutions (HEIs) allow students or their advisors to restrict access to theses/dissertations (TDs) by applying embargoes. This study aims to identify why Higher Education Institutions (HEIs) allow embargoes.

One hundred HEIs were randomly selected, representing seven geographic regions. The authors imported policies/guidelines for embargoing TDs into MAXQDA software and coded the qualitative data.

Among the 100 studied HEIs, 43 HEIs (43%) have policies/guidelines on the web for embargoing TDs, most of which are from North America. For the majority of HEIs, embargoes are a voluntary option for students/advisors. Content analysis of the 32 embargo policies showed that embargo reasons (18 key reasons) can be categorized into six broad themes (commercialization, publication, ethical issues, funding contracts/agreements, security and safety, and miscellaneous).

In this study, only those policies are reviewed that are available, discoverable and accessible on HEIs' websites.

Highlighting the detrimental effect of not managing stipulations towards embargoes clearly, the findings could be useful for national/institutional policymakers and administrators of research departments, academic libraries, institutional repositories and graduate offices.

This is the first study to investigate rationales for TDs embargo practices. It creates awareness of how embargoes are managed and reflected in policy. Ultimately, it recommends further interrogation on how embargoes influence the principle of openness to scholarship.

The peer review history for this article is available at: https://publons.com/publon/10.1108/OIR-09-2022-0497.

The purpose of this paper is to propose a personal viewpoint on the development of document supply in the context of the recent European Union (EU) decisions on open science.

The paper provides some elements to the usual questions of service development, about business, customers, added value, environment and objectives.

The EU goal for open science is 100 per cent available research results in 2020. To meet the challenge, document supply must change, include more and other content, serve different targets groups, apply innovative technology and provide knowledge. If not, document supply will become a marginalized library service.

Basically, open science is not library-friendly, and it does not offer a solution for the actual problems of document supply. But it may provide an opportunity for document supply to become a modern service able to deal with new forms of unequal access and digital divide.

This paper aims to present empirical evidence on the opinion and behaviour of French scientists (senior management level) regarding open access (OA) to scientific and technical information.

The results are part of a nationwide survey on scientific information and documentation with 432 directors of French public research laboratories conducted by the French National Research Center (CNRS) in 2014.

The CNRS senior research managers (laboratory directors) globally share the positive opinion towards OA revealed by other studies with researchers from the UK, Germany, the USA and other countries. However, they are more supportive of open repositories (green road) than of OA journal publishing (gold). The response patterns reveal a gap between generally positive opinions about OA and less supportive behaviours, principally publishing articles with article processing charges (APCs). A small group of senior research managers does not seem to be interested in green or gold OA and reluctant to self-archiving and OA publishing. Similar to other studies, the French survey confirms disciplinary differences, i.e. a stronger support for self-archiving of records and documents in HAL by scientists from Mathematics, Physics and Informatics than from Biology, Earth Sciences and Chemistry; and more experience and positive feelings with OA publishing and payment of APCs in Biology than in Mathematics or in Social Sciences and Humanities. Disciplinary differences and specific French factors are discussed, in particular in the context of the new European policy in favour of Open Science.

For the first time, a nationwide survey was conducted with the senior research management level from all scientific disciplines. The response rate was high (>30 per cent), and the results provide good insight into the real awareness, support and uptake of OA by senior research managers who provide both models (examples for good practice) and opinion leadership.

The purpose of this paper is to present empirical evidence on the opinion and behaviour of French scientists (senior management level) regarding research data management (RDM).

The results are part of a nationwide survey on scientific information and documentation with 432 directors of French public research laboratories conducted by the French Research Center CNRS in 2014.

The paper presents empirical results about data production (types), management (human resources, IT, funding, and standards), data sharing and related needs, and highlights significant disciplinary differences. Also, it appears that RDM and data sharing is not directly correlated with the commitment to open access. Regarding the FAIR data principles, the paper reveals that 68 per cent of all laboratory directors affirm that their data production and management is compliant with at least one of the FAIR principles. But only 26 per cent are compliant with at least three principles, and less than 7 per cent are compliant with all four FAIR criteria, with laboratories in nuclear physics, SSH and earth sciences and astronomy being in advance of other disciplines, especially concerning the findability and the availability of their data output. The paper concludes with comments about research data service development and recommendations for an institutional RDM policy.

For the first time, a nationwide survey was conducted with the senior research management level from all scientific disciplines. Surveys on RDM usually assess individual data behaviours, skills and needs. This survey is different insofar as it addresses institutional and collective data practice. The respondents did not report on their own data behaviours and attitudes but were asked to provide information about their laboratory. The response rate was high (>30 per cent), and the results provide good insight into the real support and uptake of RDM by senior research managers who provide both models (examples for good practice) and opinion leadership.

The purpose of this paper is to present empirical evidence on the implementation, acceptance and quality-related aspects of research information systems (RIS) in academic institutions.

The study is based on a 2018 survey with 160 German universities and research institutions.

The paper presents recent figures about the implementation of RIS in German academic institutions, including results on the satisfaction, perceived usefulness and ease of use. It contains also information about the perceived data quality and the preferred quality management. RIS acceptance can be achieved only if the highest possible quality of the data is to be ensured. For this reason, the impact of data quality on the technology acceptance model (TAM) is examined, and the relation between the level of data quality and user acceptance of the associated institutional RIS is addressed.

The data provide empirical elements for a better understanding of the role of the data quality for the acceptance of RIS, in the framework of a TAM. The study puts the focus on commercial and open-source solutions while in-house developments have been excluded. Also, mainly because of the small sample size, the data analysis was limited to descriptive statistics.

The results are helpful for the management of RIS projects, to increase acceptance and satisfaction with the system, and for the further development of RIS functionalities.

The number of empirical studies on the implementation and acceptance of RIS is low, and very few address in this context the question of data quality. The study tries to fill the gap.

This paper aims to show how Master’s theses can contribute to open scholarship and give reasons why this should be done.

The paper provides an overview of published studies and, based on the experience at the University of Lille (France), describes some essential aspects for the processing and valorization of these documents in the academic cloud, as a contribution of open scholarship.

Because of their number and diversity, collections of Masters’ theses in open repositories could be an excellent showcase for the universities’ Master programs and research. They could also offer interesting and large samples for content analysis, citation analysis and text and data mining (TDM). However, some issues need attention, above all intellectual property, quality and preservation. Quality is crucial, and the paper describes how the Lille project proceeds to assure sufficient quality and right clearance, and why the project shifted from students’ self-archiving to a digital library collection in the academic cloud, run by faculty and information professionals. The paper presents also some usage statistics to illustrate the potential, global impact of such a collection.

The paper provides helpful and empirical evidence and insight for those who want to develop the dissemination of Master’s theses via open repositories.

In the context of open scholarship, only few studies deal with Master’s theses, and this paper is the only recent reference that brings together a review of other papers and a case study with empirical evidence.

The author describes the present document delivery situation in France with particular reference to copyright and the EU Directive, consortia, portals, funding and some suggestions for the future.

The Institute for Scientific and Technical Information (INIST) is a service unit of the French National Centre for Scientific Research (CNRS). A leading integrated scientific and technical information center, INIST provides the major public research and academic institutions as well as the socio‐economic sector with resources and services designed to improve dissemination of and access to international scientific and technical information. Committed to the new information and communication technologies, INIST offers a whole range of access services to scientific and technical information on the Internet. The article highlights the place and the future of document supply in this context.