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Present and possible future developments in the techniques of document management are reviewed, the major ones being text retrieval and scanning and OCR. Acquisition, indexing and…
Abstract
Present and possible future developments in the techniques of document management are reviewed, the major ones being text retrieval and scanning and OCR. Acquisition, indexing and thesauri, publishing and dissemination and the document management industry are also addressed. The emerging standards are reviewed and the impact of the Internet is analysed.
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The electronic library scene UMI is to acquire DataTimes Corporation. DataTimes, which provides on‐line business and information services in the US and Europe, will become a…
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The electronic library scene UMI is to acquire DataTimes Corporation. DataTimes, which provides on‐line business and information services in the US and Europe, will become a wholly‐owned subsidiary of UMI.
The purpose of this paper is to explore the favoured and almost ingrained way of managing groups of documents in systems, specifically in electronic document and records…
Abstract
Purpose
The purpose of this paper is to explore the favoured and almost ingrained way of managing groups of documents in systems, specifically in electronic document and records management systems (EDRMS), namely the folder, considered by many users as a sine qua non to any information system.
Design/methodology/approach
The most significant barrier to successful implementation of EDRMS is “culture” rather than cost. Implicit is a willingness of users to employ EDRM as their method of choice to achieve such an end. Anecdotal evidence and a real case example are shared to explore the approach to developing virtual folders to meet user requirements and organisational needs.
Findings
Staffordshire County Council's EDRMS does not employ folders. To save a document, users associate it with a level in the Council's functional business classification scheme (BCS); this is achieved through a series of “saved searches”. Metadata requirements are embedded within the BCS levels and the user chooses a title and functional association for the record.
Practical implications/limitations
This is a way of adopting what exists as standard technology within EDRM systems to satisfy a user need. The vital part is to firstly recognise why the barrier existed in the deployment of a functional classification scheme and further to move beyond the “face value” of why the users performed a particular methodology. More controlled and detailed research is required beyond the work that has been completed.
Originality/value
This paper aims to provoke thought around the need to understand perceptions around documents, records and the systems, in particular EDRM systems, that manage them.
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Bülent Yılmaz, Özgür Külcü, Yurdagül Ünal and Tolga Çakmak
The purpose of this paper is to evaluate a distance education program in the field of digitization which was carried out in Turkey in 2011. In total, 805 people, comprising…
Abstract
Purpose
The purpose of this paper is to evaluate a distance education program in the field of digitization which was carried out in Turkey in 2011. In total, 805 people, comprising librarians, archivists and museum specialists, applied for three certification programs. The paper evaluates the distance education in terms of content and organization on the basis of participants' opinions and determines how and to what extent the education has changed the awareness of participants on digitization and digital content management and their level of theoretical and practical knowledge.
Design/methodology/approach
The research questions of the study are: What are the qualities of the participants on digitization and digital content management? In other words, what is the level of education background of the participants and what level of education do they need? What are the qualifications (in terms of content, presentation of the content and general organization) of the distance education program? To what extent has the distance education contributed to the enhancement of participants' level of awareness on digitization and digital content management, and to the improvement of theoretical and practical knowledge?
Findings
In the research, the literature on the issue has been reviewed, and then a theoretical model has been developed. The research findings have been presented within the framework of the theoretical model. According to the research findings, the participants have poor educational background, and most of the participants had attended such an education program for the first time.
Originality/value
The participants were satisfied with the program in terms of content and organization. The program has improved their level of theoretical and practical knowledge and awareness on digitization.
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British government approves data network After months of preparation by HM Treasury's Central Computer and Telecommunications Agency (CCTA), the first phase of the Government Data…
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British government approves data network After months of preparation by HM Treasury's Central Computer and Telecommunications Agency (CCTA), the first phase of the Government Data Network (GDN) has now been accepted. Trials of GDN took place in January, and it has now been implemented for daily use in 178 Customs and Excise locations throughout Britain. GDN is operated by Racal Data Networks.
Cimtech, the British Centre for Information Media & Technology (formerly NRCd) has produced a guide to the range of optical storage devices coming on to the market. The report is…
Abstract
Cimtech, the British Centre for Information Media & Technology (formerly NRCd) has produced a guide to the range of optical storage devices coming on to the market. The report is aimed very much at the user and provides a practical assessment of the impact optical storage will have on all in the information, storage, retrieval and dissemination business.
Shirley Day, Edwin Fleming and Allan Bunch
The National Centre for Information Media and Technology (CIMTECH) is developing a full text database of optical disc trade literature and journal articles. The database will be…
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The National Centre for Information Media and Technology (CIMTECH) is developing a full text database of optical disc trade literature and journal articles. The database will be held on a WORM (write once, read many) disc and it will be used to investigate the economic, technical and administrative issues associated with the application of writable discs in library and information sciences. There will be opportunities to see demonstrations of the system throughout the course of the project. Contact: Tony Hendley, CIMTECH, Hatfield Polytechnic, College Lane, Hatfield, Herts AL10 9AB (Tel. 07072 79691).
A large‐scale image storage system for project records and other contract documentation has been installed in the Engineering Directorate of Thames Water Utilities. The system…
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A large‐scale image storage system for project records and other contract documentation has been installed in the Engineering Directorate of Thames Water Utilities. The system uses optical disc storage and a relational database for indexing and retrieval of nearly 500,000 pages in compressed image format, and provides end‐user access through seven work‐stations. It has met its design objectives in protection of vital records of engineering projects, fast access to large volumes of project files, and cost savings, mainly through reduced storage space. The REOS installation was intended both as a working system and as a pilot project to gain experience with optical disc storage technology in a technical environment. Areas where the project met real difficulties, underestimated in the feasibility study, were in physical handling and document indexing during retrospective conversion, the amount of training required for staff operating the system and the development of adequate validation processes for data entry to the INFORMIX database. The system delivers good images and is reliable, and has been relocated twice during the life of the installation without difficulty.
Vine is produced at least four times a year with the object of providing up‐to‐date news of work being done in the automation of housekeeping processes, principally in the UK. It…
Abstract
Vine is produced at least four times a year with the object of providing up‐to‐date news of work being done in the automation of housekeeping processes, principally in the UK. It is produced and substantially written by the Editor who is based at the Polytechnic of Central London and supported by a grant from the British Library Board and opinions expressed in VINE do not necessarily reflect the views and policies of the British Library. The subscription for 1984 to VINE is: £23 for UK subscribers, £26 to overseas subscribers (including airmail delivery). Second and subsequent copies to the same address are charged at £14 for UK and £16 for overseas. VINE is available on either paper or microfiche copy and all back issues are available on microfiche.