Preservation and conservation practices adopted for the management of academic board records in Nigerian polytechnics

Abstract

Purpose

Polytechnics in Nigeria are conventional institutions where academic board records are being managed in paper form. It has been observed that accessing these academic board records is difficult due to factors associated with the absence of preservation techniques and lack of clear-cut conservation practices. This study, therefore, aims to examine the preservation techniques and conservation practices adopted for the management of academic board records in polytechnics in South-West Nigeria.

Design/methodology/approach

This study adopted a qualitative method with the population comprising 54 records management personnel enumerated in the four selected polytechnics in South-West Nigeria. Triangulation method (questionnaire, interview and observation checklist) was used for data collection. The responses were analysed with descriptive statistics and thematic analysis.

Findings

Findings revealed that photocopying, binding and use of insecticides were the most rated preservation techniques adopted. The security and shelving of academic board records to allow for free flow of air were the most available conservation practices, whereas staff training was not adequately available. The topmost rated constraints were non-challant attitude of personnel in-charge, insufficient funds and inadequate infrastructure.

Research limitations/implications

This study concluded that preservation and conservation practices are vital in the management of academic board records in polytechnics in South-West Nigeria. For efficient and effective management of academic board records, modern-day preservation and conservation practices need to be adopted.

Originality/value

This paper fulfils an identified need to study how preservation and conservation practices adopted for the management of academic board records in Nigerian polytechnics.

Citation

Hamzat, S.A., Ayeni, F.A. and Kutu, J.O. (2025), "Preservation and conservation practices adopted for the management of academic board records in Nigerian polytechnics", Records Management Journal, Vol. 35 No. 1, pp. 1-17. https://doi.org/10.1108/RMJ-12-2023-0078