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Records management in government schools in South Africa: a case study in Limpopo province

Samuel Maredi Mojapelo (Department of Information Science, University of South Africa, Pretoria, South Africa)

Records Management Journal

ISSN: 0956-5698

Article publication date: 12 November 2021

Issue publication date: 8 February 2022

3530

Abstract

Purpose

This study aims to investigate records management in selected government schools in South Africa.

Design/methodology/approach

The study adopted a qualitative research approach to collect in-depth data from the principals or administrators working as records managers at the school level. In all, a sample of principals and administrators from seven schools were interviewed face-to-face to enable the researcher to visit the schools in person.

Findings

The findings indicate that although the principals or administrators make concerted efforts to manage school records, there is no uniform system in place for this purpose. This results in haphazard record keeping and records management at the schools. The study recommends that the Department of Basic Education in Limpopo develop a file plan or model for schools to use to manage records uniformly in a standardised manner that would support accountability, transparency and good governance.

Research limitations/implications

The study was limited to seven primary schools in Lebopo Circuit, Limpopo province and secondary schools were excluded.

Practical implications

The author obtained a thorough understanding and direct insight into how principals or administrators manage school records. This study makes recommendations for the effective management of records in government schools.

Originality/value

This is one of the few research papers on records management in government schools in South Africa.

Keywords

Acknowledgements

The author acknowledges the Limpopo DBE for granting permission to undertake the study and to interview the informants.

Citation

Mojapelo, S.M. (2022), "Records management in government schools in South Africa: a case study in Limpopo province", Records Management Journal, Vol. 32 No. 1, pp. 21-42. https://doi.org/10.1108/RMJ-04-2020-0012

Publisher

:

Emerald Publishing Limited

Copyright © 2021, Emerald Publishing Limited

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